Meet Director
The meet director(s) will oversee the meet, will answer questions and will direct people to the appropriate volunteer or IVC employee.

Referee
U.S. Swimming rules apply to conduct of the meet and swimming the strokes, turns, finishes and lane disqualification. A swimmer must have participated in at least two dual meets in the current season, except for high school swimmers, who must have participated in at least one dual meet this season. A swimmer will be disqualified upon a second false start in any event.
Ensures that the stroke and turn process was followed correctly by all judges.
Signs off on all DQ slips.
Oversees all calls and relay starts.
Is called upon in a disputed call.

Stroke & Turn Judges
Will be stationed at or near the four corners, and must remain stationary while observing the swimmers in their respective quadrant of the pool. Lane assignments to be assigned at the pre-shift meeting.

Stroke & Turn Runners
Take completed DQ’s from their assigned S&T judge to the Referee for signature.
Take the signed DQ from the Referee to the Colorado Supervisor at the desk.
Try to get the signed DQ to the Colorado Assistant at the Desk before the time cards have been processed for the given heat.

Relays - Dual Confirmation Officials
(Please note that relay positions have been specified in the downloadable All Stars packet as of May 30, 2007)

These judges check the relay exchanges to make sure swimmers don’t leave the blocks too soon.
See All Stars packet instructions for specific placement.
Please make sure that all assigned Officials report to their pre-shift meetings for instruction.

Colorado Desk Personnel
Once again this year, data will be transmitted directly from the Colorado system to the computer. The swimmers will be using touch pads (IVC will be setting up the system on Saturday between 6 and 8 pm. Tidal Waves will install the touch-pads). Hard copy times from the back-up watches will be brought to the desk and used in the event of an automatic timing failure. Desk workers should be prepared to use the manual procedure in the event of a Colorado system failure.

Colorado Supervisor
Working with the Head Computer Rep (John Nolan) will oversee all aspects of the Colorado Timing System.
Acts as the resource person for all desk workers available to answer questions and trouble shoot problems as they arise.
Provides results to MSL Publicity rep, Jim Harvey (Scott Valley)

Colorado Operator
Sets next event or heat.
Monitors/adjusts active lanes, arms/disarms buttons
Stores/prints each race.

Colorado Assistant
Marks off heat sheet and makes any adjustments on race printout.
Writes the race number from Colorado on current event heat sheet.
Checks button times.
Collates timer sheets (should already be done by lane runner).
Adds DQ’s.
Takes Colorado race results from printer and attaches to timer sheets and DQs.
Creates the Event Package” with all paper from that event.

Data Entry Personnel (Laptop Operator)
For every heat: gets times for the heat, changes/moves swimmers if necessary.
Prints two copies of results.
Pass “event package” to heat checker
If errors found by heat checker: makes corrections and reprints results.
Prints ribbon labels at the end of each stroke.

Heat Checker
Uses Colorado sheets and cover Event Heat sheet to make sure the correct race numbers was used by the EasyMeet
data entry person. One time per event is usually enough to cross check this.
Checks that manual time overrides were applied correctly.
Checks correct heat/lane reassignments.
Reports errors to the Data Entry Person.
Staples the entire Event Package and stores it away.

Desk Runner
Should be posted near the announcer.
Must be able to take the Sheets from the Lane Runner (coming after each event from the timers) to the Colorado
Assistant (one of the desk positions described above).
Make sure that the timer sheets were collated.

Results Poster
Posts event results. The results are ready after the event has been checked by the Heat Checker.

Ribbon Desk Personnel
Ten bags with team names will be hung near the ribbon desk (next to the computer desk). Medals are awarded for the First through Eighth place in each individual event. Medals are awarded to the First through Third place members of the winning relay teams. Following the meet, coaches will pick up bags for distribution to their team

Gatekeepers
Two Gatekeepers will be assigned to each half of the meet. One Gatekeeper will stand at the entrance to the starting block area. This should be the ONLY entrance for swimmers to get to the starting blocks. The other Gatekeeper will stand near the diving boards; swimmers should be re-directed from this area and asked to “go around” to enter the starting block area (there are too many electrical cords on the ground in and around the Computer Desk area. The Gatekeepers job is to keep unauthorized people from behind the blocks and the computer desk. The goal is to keep these areas open and uncrowded as possible so that designated Volunteers and swimmers are in these congested areas.

Pool Marshall/Warm-Up Supervisor
The Pool Marshall will also act as the Warm-Up Supervisor to maintain order and keep the pool area safe, along with the three lifeguards supplied by IVC. One lifeguard will remain at the warm-up end; the other will be posted at the deep end. One will float between ends. (See diagram at the end of this document for warm-up lane assignments.)

Timing Staff
This is often the biggest “late show” area. This is the BIGGEST number of volunteers. Please remind all Timers, Recorders and Runners to report to their pre-shift meetings and to their lanes promptly.

Chief Timing Judge and Head Timers
Chief Timing Judge shall run the pre-shift timers meeting and shall assure that all timers are equipped and informed as to positions, etc.

Head Timers shall help prepare timers at the morning meeting and will supervise all timers from opposite sides during the meet. Each Head Timer has four lanes to be responsible for. If a timer should miss a start, he/she should alert the Head Timer on the closest side who should then capture that time. The appropriate Lane Recorder will then pick up that time from the Head Timer.

Timers
The timing system is linked to the starting system. Timers will use the push button and press it ONLY as the swimmer finishes. The Lead Timer/Recorder will also use a stopwatch as a backup and will time the event as usual. The stopwatch time is the only time given to the recorder. If the Timer misses the time and doesn’t alert the Head Timer, he/she should NEVER use the scoreboard time. Recording no time is preferred to duplicating the scoreboard time here. The Timer/Recorder in each lane will record the back up time on hard copy (paper).

Timers should be prepared to go back to stopwatches in the event of a Colorado system failure. Stopwatches will be provided by each individual team. Back-up watches will be provided by the Host Team. The chart below lists the volunteer positions by lane.

Timer Volunteer Lane Assignments by Team
Lane 1 | Sleepy Hollow
Lane 2 | Lucas Valley
Lane 3 | Orcas
Lane 4 | Scott Valley
Lane 5 | Novato
Lane 6 | Rolling Hills
Lane 7 | Tidalwaves
Lane 8 | Swimarin

Recorders
The job of recorder will be done by the first position timer in each lane (see Volunteer Lists). The recorder shall write very clearly; listen to the Announcer; check every sheet for the correct heat, correct swimmer’s name; hand in every sheet to the Lane Runner; write “NS” on the sheet of paper if there is no swimmer; and will always STAND UP and signal to the Starter if more time is needed. If you think the swimmer’s name is different than the name on the sheet, be sure to check with the swimmer when he or she is finished swimming and write in the correct name.

Lane Runners
Two Lane Runners will be assigned for each half of the meet. Lane Runner #1 will be responsible for Lanes 1 - 4. Lane Runner #2 will be responsible for Lanes 5 - 8. Each runner will move down their four lanes at the end of each event to pick up the sheets from each Timer/Recorder. The runner will then check to see that the Timer/Recorder has legibly put the times in the correct place on each sheet. The Runner will keep the sheets in lane order, from lowest to highest and will correctly combine them before turning in to the Desk. Your careful checking and arranging will help ensure each swimmer gets the right time. When picking up the sheets, make sure you pick up a sheet from all of the lanes. As you pick them up, make sure they are from the same event. Keep an eye and ear on the Starter. Try not to be asking nor reaching for sheets from Recorders as the race is about to start. This distracts Timers and is a common reason for timers with a stopwatch to miss the start.

Starters
The starter will work with the Announcer and Head Referee to run each race and must be prepared to call illegal or false starts. A swimmer is allowed only one false start per event. One starter system will be set up at the bleacher end of the pool for 8/Under. Another will be set at the other end (starting blocks) for all other age groups. (This will also provide us with a back up if necessary).

Announcers
These volunteers will announce the swimmers name and team affiliation just prior to the start of each race, after most or all of the previous heats’ swimmers are finished and out of the water. The announcer needs to set the cadence of the meet by announcing next set of names quickly after the end of each heat. After the final name is announced, the race is turned over to the Starter, who begins the race as soon as he/she ascertains that all timers and judges are ready.

While swimmers are in the water, the announcer can report the All-Star record for that event, the top seeds, and or do a “play by play” of the finish. Announcer must of course, allow for changes in outcome depending on computer reads, especially in close races.

The Announcer will also:
Announce final standing of each event as received from the desk.
Announce start times of meetings, reminding workers to show up on time.
Make miscellaneous announcements as indicated by the Meet Director.